How Do I Track My UK Visa Using The GWF Number?


So, you’ve just applied for your UK visa and now you’re eagerly waiting to know the status of your application. The good news is, tracking your UK visa using the GWF number is a simple and convenient process. By obtaining the GWF number from your application submission confirmation, you can easily keep tabs on the progress of your visa through the UK visa tracking system. In this article, we will guide you on how to track your UK visa using the GWF number, ensuring a hassle-free and stress-free experience during this crucial waiting period.

What is the GWF Number?

The GWF number, also known as the Global Web Form Reference Number, is a unique reference number assigned to each visa application submitted through the UK Visa Application Centre. It serves as an identification code that allows applicants to track the progress of their visa application and check the current status online or via other tracking methods. Having your GWF number handy is essential for monitoring the progress of your visa application.


Where to Find Your GWF Number?

Application Acknowledgment

Once you have submitted your visa application, you will receive an application acknowledgment which contains your GWF number. This acknowledgment is an essential document you should keep safe, as it not only confirms the successful submission of your application but also provides important details, including your GWF number.

Email Notification

Another way to obtain your GWF number is through the email notification that you will receive after submitting your visa application online. The email will contain detailed information about your application, including the GWF number. Ensure to check your email inbox, including the spam folder, for any messages related to your application.

Visa Application Center

If you have submitted your visa application in person at a Visa Application Centre, the staff will provide you with an application acknowledgement receipt that contains your GWF number. Make sure to keep this receipt safe, as it is an essential document that will enable you to track your visa application.

Tracking Options Available

Online Tracking


The most convenient and accessible way to track your UK visa application is through the online tracking system provided by the UK Visa Application Centre. By visiting their official website and entering your GWF number, you can instantly view the status of your application, including any updates or changes made.

Phone Tracking

If you prefer a more personal approach, you can track your visa application by contacting the Visa Application Centre’s helpline via phone. Once connected, you will be prompted to provide your GWF number, and the representative will assist you in retrieving your application’s current status. This method is beneficial for those who may have difficulties accessing the internet or prefer direct communication.

Email Tracking

In addition to online and phone tracking, the UK Visa Application Centre also offers the option to track your visa application through email notifications. By subscribing to this service, you will receive regular email updates regarding the progress of your application, ensuring that you stay informed throughout the visa process.

Using the UK Visa Application Website

Accessing the Website

To begin tracking your UK visa application using the GWF number, you need to visit the official website of the UK Visa Application Centre. Open your preferred web browser and type in the official URL provided by the visa authority.

Logging In

Once you have accessed the website, locate the login section, usually found at the top right corner of the homepage. Enter your login credentials, consisting of your username and password, to gain access to your account. If you do not have an account, you will need to create one using the designated registration process.


Entering GWF Number

After logging in, locate the tracking section on the website. This section may vary in design, but it typically requires you to enter your GWF number in the provided text box. Double-check the number you enter to ensure it is correct, as any typos or errors may lead to inaccurate tracking results.

Viewing Application Status

Once you have entered your GWF number, click on the “Track Application” or similar button to initiate the tracking process. The website will then display the current status of your visa application, such as “Application Received” or “Under Consideration.” You can also view any updates, decisions made, or instructions regarding your application directly on the website.

Tracking Through the VFS Global Website

Website Interface

If you have submitted your visa application through VFS Global, another platform that handles visa applications, you can track your UK visa using a similar process. The VFS Global website offers a user-friendly interface that allows you to track the progress of your application quickly.

Logging In

To access the tracking feature on the VFS Global website, you need to log in using your registered account. Locate the login option on the homepage, enter your credentials, and gain access to your account. If you are a new user, follow the registration process to create an account.

Entering GWF Number

Once logged in, navigate to the tracking section within your account. Look for a field where you can enter your GWF number. Ensure you enter the correct number associated with your visa application, as any discrepancies may affect the accuracy of the tracking results.

Checking Application Status

Click on the “Track Application” or equivalent button after entering your GWF number. The website will then provide you with the current status of your visa application, along with any updates or decisions made. The VFS Global website is designed to keep you informed about the progress of your application throughout the entire process.

Tracking via Phone Call

Dialing the Helpline

For those who prefer a more direct approach, tracking your UK visa application through a phone call is an excellent option. Locate the helpline number provided by the visa authority for your region and dial it. Ensure you have a stable phone connection to communicate effectively.

Providing GWF Number

Once connected to the helpline, you will be asked to provide your GWF number. The representative on the other end of the line requires this number to locate your visa application in the system accurately. Make sure to have your GWF number ready before making the phone call.


Inquiry about Application Status

After providing your GWF number, you can inquire about the current status of your UK visa application. The representative will provide you with the necessary information, such as whether the application is “Under Consideration,” a “Decision Made,” or if there are any pending actions required. They can also update you on the timeline for collecting your passport once the application is processed.

Other Methods of Tracking

Email Tracking

In addition to receiving important updates via email, the option to track your UK visa application through email is available. By sending an email to the designated email address provided by the visa authority, you can request updates regarding the progress of your application. Remember to include your GWF number in the email for accurate tracking.

SMS Tracking

Some visa authorities also offer the convenience of tracking your visa application through SMS. By subscribing to this service, you will receive regular text messages containing updates on your application’s status. This method ensures that you stay informed even when you are on the go, without the need for internet access.

Visa Application Center Visit

If you prefer an in-person approach, you can visit the Visa Application Center where you submitted your application. The staff at the center will assist you in obtaining information about the current status of your visa application and provide any necessary updates or instructions. Ensure to bring your application acknowledgment or receipt, as well as any other relevant documents, for identification purposes.

Possible Application Statuses

Application Received

The “Application Received” status indicates that your visa application has been successfully submitted and received by the visa authority. At this stage, the processing of your application has commenced, and the authorities will review the documents and information provided.

Under Consideration

When your application is marked as “Under Consideration,” it means that a visa officer is currently reviewing your application in detail. This stage involves assessing all the supporting documents, conducting any necessary background checks, and ensuring that your application complies with the visa requirements.

Decision Made

The “Decision Made” status signifies that the visa authority has reached a decision regarding your visa application. The decision could either be an approval or refusal of your application. If approved, you will proceed to the next stage, which involves collecting your passport. If refused, the visa authority will provide reasons for the refusal and any available avenues for appeal or reconsideration.

Passport Collection

Once a decision has been made and your visa application is approved, you will receive notification to collect your passport. This typically involves visiting the Visa Application Center during the designated collection hours and presenting the necessary documentation to retrieve your passport.

Common Issues and FAQs

Missing or Invalid GWF Number

If you cannot find your GWF number, it is crucial to check all the documents and emails related to your visa application. Reach out to the Visa Application Centre or the visa authority’s helpline for assistance in retrieving your GWF number. Avoid using incorrect or invalid GWF numbers, as it may lead to inaccurate tracking information.

Delays in Application Processing

Sometimes, visa application processing may experience delays due to various factors, such as an increased number of applications, technical issues, or unforeseen circumstances. If you believe your application has exceeded the average processing time without any updates, it is advisable to contact the Visa Application Centre or helpline for further clarification.

Uploading Additional Documents

During the visa application process, you may be requested to provide additional documents or information to support your application. Ensure to submit the requested documents promptly to avoid delays in processing. Track the status of your application regularly to check for any updates or additional requirements from the visa authority.

Tracking Multiple Applications

If you have submitted multiple visa applications, such as for family members or group travel, each application will have its unique GWF number. It is essential to keep track of each application separately using the respective GWF numbers. The tracking methods remain the same for each application, allowing you to monitor the progress of each visa application individually.

Important Tips for Tracking

Patience is Key

It is essential to remain patient throughout the visa application process, as the processing times may vary depending on several factors. Avoid excessive follow-ups or inquiries unless necessary, as this can potentially cause delays. Stay calm and trust that the visa authorities are diligently reviewing your application.

Check Application Status Regularly

To stay updated on the progress of your UK visa application, it is recommended to check the application status regularly. Tracking your application at regular intervals ensures that you do not miss any important updates or instructions provided by the visa authority. This proactive approach allows you to address any concerns promptly and stay informed throughout the process.

Contacting the Helpline

If you have any questions or concerns regarding your visa application, do not hesitate to contact the helpline provided by the visa authority. The helpline is equipped to assist you with any queries related to tracking, processing times, additional document requirements, or other concerns. By reaching out to the helpline, you can receive accurate and up-to-date information regarding your visa application.

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